Stadium and arena catering

Inventory in stadium and arena catering

As an operator, stadium and arena catering presents you with special challenges - especially when it comes to inventory. There are numerous points of sale in a stadium: from sausage stands and beer kiosks in the public area to VIP boxes, business club bars and mobile catering areas. In addition, there is a constantly changing team of temporary staff and service providers who sell huge quantities of food and drinks during short event windows. As soon as the game or concert is over, there is often only a narrow time window for stocktaking in stadium catering. However, a clean inventory is crucial in order to avoid losses and plan supplies for the next event.

Why stocktaking in stadiums is so challenging

In stadium and event catering, stocktaking takes place under difficult conditions. On the one hand, there is time pressure: after the final whistle or the end of the concert, the inventory must be taken quickly so that staff and service providers can call it a day. On the other hand, large events involve enormous quantities - hundreds of liters of beer, thousands of sausages, countless cups of drinks - which is difficult to count accurately by hand. Added to this is shrinkage due to breakage, theft or spoilage, which often goes unnoticed. In addition, different service providers often operate the individual sales stands, which are set up and dismantled after each event. Each sales area has to be accounted for separately, making it difficult to maintain a consolidated overview of all stock. So it's no wonder that traditional stocktaking in stadiums is time-consuming, error-prone and frustrating.

How BarBrain is revolutionizing digital inventory in stadiums

Fortunately, there are now specialized solutions to simplify inventory in the stadium. BarBrain - a digital inventory software for event catering - tackles precisely these problems. The app revolutionizes the way inventory is taken in stadiums and arenas by combining speed, accuracy and ease of use. BarBrain makes stocktaking faster, more accurate and more transparent. Several teams can count in parallel, the results flow together centrally and evaluations are available immediately. A digital inventory for arenas and stadiums is finally possible.

Important functions of BarBrain for stadiums at a glance:

• Multi-user inventory for many points of sale simultaneously (simultaneous inventory of points of sale by several users)
• Automatic report per sales area (results separated by VIP bar, public kiosk, box, etc.)
• Inventory completed in minutes directly after the end of the event (significantly faster counting instead of hours of night shifts)
• Shrinkage reporting & target/actual comparison (shows immediately where stocks are missing or deviations occur)
• Offline function for e.g. cellar rooms or warehouses without Internet (data synchronizes automatically later)
  

These functions show how BarBrain simplifies digital stocktaking in stadium and arena operations. Whereas previously paper, pen and Excel were used, stocktaking is now carried out via smartphone or tablet - even complex inventories with many team members are no longer a problem.

Advantages for stadium catering operators

As a stadium catering operator, you benefit directly from modern inventory management in the stadium. A digital inventory solution such as BarBrain brings transparency to your stock levels - you know exactly what is still available or missing and where. This makes replenishment planning easier for you because you can recognize consumption patterns and avoid bottlenecks.

At the same time, you reduce losses, as shrinkage is immediately apparent and you can take countermeasures. It also makes reporting easier for management and accounting: all figures are available in an orderly fashion and accounting for each area is child's play - you always have an overview.

Success in practice: BarBrain at the Starbulls Rosenheim

"I introduced BarBrain at the sports stadium and was delighted with how intuitively the app could be used by everyone - even the occasional temporary staff member. There was no need to take stock after games or events: I had an overview of all sales areas and stock at all times with just one click. The product structure was extremely easy to create and maintain. The time saved when ordering was particularly valuable for me - thanks to the clear overview, I was able to concentrate on the essentials again." - Lukas Graf, Starbulls Rosenheim e.V.

This experience is exemplary for many stadiums and arenas that have switched to digital inventory. The work is easier and the catering trade can concentrate on the essentials.

Conclusion

Reliable stocktaking in stadium and arena catering no longer has to be a necessary evil. With the right digital solution, stocktaking is quick, accurate and stress-free - with many points of sale and a high turnover of goods. BarBrain shows how digital stocktaking for arenas and sports venues works in practice: It saves time, reduces losses and provides reliable data. If you've had enough of time-consuming stocktaking, try BarBrain now for free and see for yourself!