5 reasons why inventories should be taken with BarBrain

Stocktaking is one of the most unpopular tasks in the catering industry - you often count bottles, boxes and food by hand late at night. This costs time and nerves, and mistakes can easily creep in during the hectic rush. According to surveys, more than 80% of restaurateurs still carry out their stocktaking with pen and paper or Excel lists - a real time waster in day-to-day operations. But there is an easier way: BarBrain is a digital stocktaking tool that has been specially developed for the hospitality industry. It digitizes the stocktaking process and makes it faster, more accurate and less stressful. Below we show you 5 reasons why you should carry out your stocktaking in the food service industry with BarBrain.

1. time saving - inventory in half the time

With BarBrain you drastically reduce your stocktaking time. Restaurateurs report time savings of over 50% - so you can complete your inventory in less than half the usual time.

"Stocktaking, which used to take half a night shift, now takes around an hour. Even our seasonal staff have no problems with the app."

How is this possible? Firstly, there are no duplicate work steps: Your employees can count directly at the warehouse via the app instead of first writing everything down on pieces of paper and then laboriously transferring it to Excel later. Secondly, your team can work in parallel - several people can take stock on different devices at the same time, while all entries are synchronized in real time. This turns stocktaking from a one-man job into a team task that can be completed much faster. Once the count is complete, all data is immediately available digitally. BarBrain creates a complete inventory report at the touch of a button - eliminating the need for tedious follow-up work. The result: less overtime and a relieved team. You gain valuable time that you can devote to your guests and day-to-day business.

2. user-friendliness - intuitive operation for all

BarBrain is designed to be user-friendly so that everyone in your company can get to grips with it straight away. The app interface is intuitive and self-explanatory - even temporary staff and new team members will quickly find their way around. You don't need any extensive training: items are conveniently recorded using swipe gestures or +/- buttons, and opened bottles are indicated in fill level percentages using a visual slider. This makes stocktaking as easy as using a smartphone app - no special hardware or scanners are required.

BarBrain also adapts to your gastronomy: Whether bar, restaurant or hotel - the app maps your individual storage structure, from the cold room to the wine cellar. You can store all product categories so that nothing is forgotten. The clarity of the app ensures that you and your team always have an overview. This turns stocktaking from a chore into a routine that no longer scares anyone - on the contrary, digital stocktaking in the catering industry with BarBrain even motivates employees thanks to its ease of use.

3. automation - reports and processes at the touch of a button

BarBrain relieves you of tedious manual steps, because many things run automatically in the background. All recorded stock flows immediately into a central database - the tedious typing of handwritten lists and manual recalculations are completely eliminated. Totals and differences are calculated automatically and stock values are shown directly. This means that as soon as you have finished the inventory, you receive a clear inventory report at the touch of a button. This automatic documentation not only saves time, but also makes it easier to work with your tax advisor (no more deciphering Excel orgies!).

BarBrain also helps in detail with smart functions: For example, you can accurately record opened units instead of just estimating their content. The app provides you with an exact snapshot of your stock on the key date without you having to keep manual lists. By automating stocktaking, you always have clean, traceable records and can concentrate on the really important tasks. In short: BarBrain does the stocktaking automatically in the background - you click and you're done!

4. error prevention - more precise data, less shrinkage

Anyone who counts with pen and paper knows the problems: transposed numbers, estimation errors with half-full bottles, illegible notes. BarBrain almost completely eliminates these sources of error. Digital recording and automatic calculation reduce the error rate to practically zero. Estimates and transposed figures are a thing of the past. Every item is recorded precisely, whether it is half a bottle of wine or an opened oil canister. The visual support (e.g. fill level scales in the app) ensures that remaining quantities are accurately counted.

As all data is consolidated digitally, you end up with a reliable, consistent stock list. Human calculation errors and transmission errors are eliminated. This results in reliable figures on the basis of which you can make well-founded decisions. You also recognize inconsistencies or shrinkage (losses) more quickly because the data is accurate. All in all, BarBrain helps you avoid costly errors - whether in inventory or accounting - and protects your business from unnoticed losses.

5. real-time data - up-to-date inventory overview at all times

BarBrain provides you with real-time data and full transparency about your stocks. During the inventory, all entries are immediately synchronized so that every stock change is visible in real time in the shared inventory list. If several stores or teams are taking stock in parallel, the head office still has a live overview of all warehouses - without having to merge lists at different times. As soon as the count is complete, the current stock figures are immediately available digitally. You can see immediately if certain ingredients are running low or unusual losses occur and take countermeasures in good time.

This real-time transparency makes the procurement of goods much easier to plan: more up-to-date stock data means that bottlenecks or excess stock can be avoided. Thanks to the ease of use, many BarBrain users now carry out their stocktaking more frequently (e.g. monthly instead of annually). This means you practically always have an up-to-date picture of your stock. Digital stocktaking in the catering industry creates a new level of control: there are no surprises in stock and you can calculate your inventory more accurately and adjust it to actual consumption.

Conclusion: Digitize inventory in the food service industry - get started now!

The 5 reasons above clearly show that a digital solution like BarBrain is revolutionizing inventory in the hospitality industry: You save time, avoid errors, benefit from automation, make your team's work easier and always have an overview. A chore becomes an efficient process with real added value for your business. Over 1,000 restaurants are already using BarBrain successfully. So why bother with a clipboard and Excel any more?

What are you waiting for? Now it's your turn: Try BarBrain free for 30 days and experience for yourself how much easier your inventory can be. Arrange a no-obligation demo now and start your digital stocktaking in the catering industry with BarBrain: simple, digital and with real added value! 🚀