Delivery note & invoice scanner
BarBrain's AI-powered upload captures your delivery notes automatically. You import your entire purchase with one click – and your stock is up to date straight away.
How the scanner works
Photograph the delivery note or invoice, the AI reads the line items, you confirm – and stock and purchase prices are up to date. That way goods receipt in hospitality is done as soon as the goods are in the storeroom – with no pile of paperwork at month end.
Sample values
Sample values
Sample values
Sample values
Sample values
Sample values
In many venues, delivery notes and invoices end up in a folder – and the quantities get typed up at some point, if at all. With BarBrain you scan the delivery note or invoice in the app, and the goods receipt is part of your stock as soon as the goods arrive. That way the sum of opening stock, goods receipt and closing stock adds up – and your stock management has a reliable foundation.
Goods receipt is the figure that's missing or comes too late in many venues. With the delivery note scanner it's up to date – and so is everything that builds on it.
Quantities and prices are imported instead of typed up. Transfer errors between delivery note and system disappear.
If a supplier raises the price, you see it when you scan – for example “+2.7%” on the gin. So you can decide early whether to adjust the recipe or the selling price.
Instead of creating a duplicate item or booking it wrongly, you confirm the suggested match. Your item list stays clean.
Consumption is opening stock plus goods receipt minus closing stock. If a delivery is missing, no consumption calculation adds up – with the scanner, purchasing is fully booked.
Current purchase prices flow automatically into recipes and costing. You calculate cost of goods with today's prices instead of last year's.
Together with stocktaking, recipes and the POS integration, you get the target-vs-actual comparison: the variance per item in quantity and euros. Fully recorded goods receipt is the prerequisite.
Stock management at a glance
A stock management system for hospitality needs four figures: what comes in, what's there, what a product uses and what was sold. Only together do they show which items have a gap between target and actual.
↺ Every new goods receipt and every stocktake closes the cycle – keeping stock, purchase prices and variances up to date.
Free walkthrough and needs analysis for your venue.
You set everything up together with our team during onboarding.
First stocktake, first costing – and full cost transparency.
Still have questions? In the demo we answer them using your own product range.
You photograph or upload the delivery note. The AI reads the line items, you check them and import the entire purchase with one click.
Consumption equals opening stock plus goods receipt minus closing stock. If goods receipt is missing, every consumption and cost-of-goods calculation is wrong.
Yes. You can photograph delivery notes and invoices with the app or upload them as a file. The AI reads the line items, you check them and book the goods receipt with one click.
AI matching assigns differing item names to your items. For a substitute item, the app asks “Is this the one?” – you confirm the match or choose another item.
Yes. If a purchase price changes, BarBrain shows the change when you scan and applies the new price. Recipes and cost of goods then calculate with the current price.
Goods receipt is one of four building blocks: scanner (goods receipt), inventory (actual stock), recipes (cost of goods per product) and POS (sales and target consumption). Together they make up the target-vs-actual comparison with the variance per item in quantity and euros.
Yes, you can try BarBrain free for 30 days with no obligation.
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Free demo
Book a free demo – 30 minutes, no obligation. We'll show you BarBrain using your own product range.