For bars & independent venues
For owners and bar managers who are done counting with pen, clipboard and Excel. With BarBrain you count right at the shelf while your team counts in parallel – even with several hundred items. Your stock list is ready the moment you finish.
The problem
In an independent venue, stocktaking rests on a few people. With pen and paper it costs a whole evening every month – plus the follow-up work.
Problem 1
There's no time during the day, so counting happens after closing – bottle by bottle, on paper. With several hundred items that takes hours, and tired teams count less accurately.
With BarBrain
Several staff count at the same time, each in their own area – bar, cooling, storeroom, kitchen.
Problem 2
Open bottles are judged by eye. With premium spirits, every estimation error turns into real money.
With BarBrain
You set the fill level with a slider – also for kegs, GN containers and loose goods.
Problem 3
Typing numbers off paper, checking formulas, hunting for errors: the follow-up work often takes longer than the count itself.
With BarBrain
The stock list builds itself as you count. Once you finish, you export it as an Excel file.
Pen and paper
A cocktail bar quickly has several hundred items: spirits, liqueurs, syrups, bitters, wine, beer, soft drinks, garnishes. On paper that means finding every bottle, noting the quantity, estimating opened stock – and then typing it all into Excel.
Every transcription error ends up in your stock value. And because the result only exists after the follow-up work, missing stock often isn't noticed until weeks later.
Usagi Munich · Stocktake time
Paper
Count on paper
Estimate opened stock
Type into Excel
Check formulas
Hunt for errors
BarBrain
Count at the shelf
Opened stock via slider
Finish – done
Source: Usagi success story
Features
Everything for a clean stocktake – and for what happens with the numbers afterwards.
Opened stock
You set the fill level of opened bottles with a slider and count full bottles and crates with plus and minus. Beer kegs, GN containers, ice cream and loose goods each have their own counting method – consistent, with no conversions.
Sample values
Product catalogue
30,000+
Even with several hundred items, you pick most of them from the catalogue instead of creating them yourself. You can add your own products at any time.
Areas
Back bar, cooling, cellar, kitchen: you create your areas once. From then on, every stocktake starts in your usual order.
As a team
Everyone counts their area on their own smartphone. Roles control who sees reports and purchase prices.
Goods receipt
You photograph the delivery note, the AI recognises the line items and matches them to your products. Purchase prices are updated, and you book the goods receipt with one click.
Reporting
Quantities and stock value in euros are ready right after you finish – per area and for the whole venue. For your accountant, you export the list as an Excel file.
Recipes
You cost cocktails and dishes using the ingredients from your stocktake. Ingredient cost and cost-of-goods ratio per recipe are calculated automatically and update with current purchase prices. Available as an add-on – €29 a month.
How it works
You set up your areas once. After that, every stocktake runs in three steps – no preparation the night before.
Everyone counts their area at the shelf on their own smartphone: full stock with plus and minus, opened stock with the slider.
Once all areas are counted, you finish the stocktake with one click. No typing up, no formulas.
Quantities and stock value in euros appear in the dashboard immediately – per area and for the whole venue.
Excel export for your accountant, current purchase prices for recipe costing.
In practice
Results from our Success Stories.
Cocktail bar · Mandarin Oriental Munich
68%
less stocktake time
“One of the biggest advantages BarBrain offers is that I have a result immediately at the end of the stocktake.”
Dietmar Petri, Head Bartender, Ory Bar
Zur Success Story →Japanese restaurant · Munich
50%
less stocktake time – from 5–6 down to 2–3 hours
“The app has made everything a lot easier. We compared the process, and BarBrain saved us almost half the time.”
Dominik Kneidl, Bar Manager, Usagi
Zur Success Story →Club & bar · Munich
70%
less stocktake time
“The team has really taken to the app. The ease of use and the automatic stock calculation make stock management completely stress-free.”
Nicolai Wenzel, Logistics, Drunken Monkey Club
Zur Success Story →Comparison
What changes when your stocktake runs in the app instead of on paper.
Pricing
The right plan depends on your number of products and team size: Basic up to 90 products and 1 user, Growth up to 200 products, Enterprise with no product limit.
Basic
from €52
per month and venue
✓Up to 90 products
✓1 user
✓Unlimited stocktakes
✓Email support
Growth
from €76
per month and venue
✓Up to 200 products
✓Up to 5 users
✓Role management
✓Email and phone support
Prices net, billed annually. All plans include the catalogue of over 30,000 products and Excel export. Compare all plans →
FAQ
Anything else? In the demo we answer your questions using your own product range.
That depends on your product range, storage locations and team. In our Success Stories, stocktake time dropped significantly: at Usagi from 5–6 down to 2–3 hours, at Ory Bar by 68%.
Yes. Cocktail bars often have several hundred items. You pick most of them from the catalogue of over 30,000 products instead of creating them. Several staff count in parallel in their areas. For more than 200 products you need the Enterprise plan with unlimited products.
You set the fill level of each opened bottle with a slider. Full bottles and crates are counted with plus and minus. Kegs, GN containers and loose goods follow the same logic.
No. BarBrain runs as an app on iOS and Android and in the browser. Your existing smartphone or tablet is all you need.
Yes. Several users count in parallel in separate areas. Basic is designed for one user, Growth for up to five, Enterprise with no limit.
Once you finish, you export the results as an Excel file or download them from the web view.
Basic starts at €52, Growth at €76 and Enterprise at €99 per month and venue (net, billed annually). The price depends on your number of products, team size and number of venues.
Yes, you can try BarBrain free for 30 days with no obligation.
Inventory, recipes, goods receipt and POS – one system instead of four separate tools.
Trusted by over 1,000 venues in Germany, Austria and Switzerland
Free demo
Book a free demo – 30 minutes, no obligation. We'll show you BarBrain using your own product range.