For groups & hotels
For F&B managers, controllers and general managers: every outlet counts in its own account, with its own areas and the same product catalogue. The admin overview shows the stocktake results of all outlets in one place – instead of collecting Excel sheets.
The problem
The more locations and outlets, the more lists, formats and responsibilities – and the later you get a reliable result.
Problem 1
Their own lists, their own units, their own item names. At month-end, nothing is comparable.
With BarBrain
All locations work with the same app and one central product catalogue.
Problem 2
Hotel bar, restaurant, banqueting, breakfast buffet, housekeeping: in a hotel, many areas have to be counted on the same day – often across several floors.
With BarBrain
Every location becomes an area with its own stock value. Several teams count in parallel and see live what's already done.
Problem 3
By the time all lists are collected and merged, the next month has already started. Anomalies in individual outlets only surface weeks later.
With BarBrain
Each outlet finishes its own stocktake. In the admin overview you see the stocktake results and stock values of all outlets as soon as they're done.
Features
Each outlet counts independently. The admin keeps track of all results – without collecting Excel sheets.
Coming soon
Today, the admin overview already shows the stocktake results and stock value of every outlet. A direct side-by-side comparison of outlets is in progress and coming soon.
Sample values · Preview
Areas
Within an outlet you create areas – hotel bar, banqueting, breakfast buffet, housekeeping. Stock value is calculated per area.
Structure
Every outlet has its own licence and its own account with its own management. An admin brings all accounts together and keeps the overview.
Product catalogue
30,000+
All outlets use the same item master data. The same items have the same names everywhere – the basis for any comparison.
Roles
Staff count. Managers see reports and purchase prices. Admins create venues and manage the team.
As a team
Several teams count at the same time in different areas. Everyone sees live which areas are done. At the end, management finishes the stocktake and the numbers appear in the dashboard.
Traceability
If anything is added or corrected after counting, it's clearly flagged. Controlling and management see what was added later.
Hotels
In a hotel, F&B is spread across many places: hotel bar, restaurant, banqueting, breakfast, wine cellar and main store, often across several floors or buildings.
In BarBrain you set these places up as areas. Teams count in parallel, stock value is calculated per area, and once you finish the numbers are in the dashboard. If the property includes independent restaurants with their own management, each gets its own account – the admin keeps the overview. That's how Schloss Elmau cut the stocktake time for its two bars from 6–8 to 2–3 hours.
Read the Schloss Elmau success story →Areas in a hotel (example)
For your team
From bar manager to controlling, everyone works with the same numbers.
Ingredient cost and cost of goods per recipe (recipe management as an add-on, €29 a month), current purchase prices from goods receipt and the stocktake results of all outlets in the admin overview.
Stocktake results from all outlets in the same format, later changes flagged. Excel export for month-end closing and your accountant.
Team stocktakes with clear areas, delivery notes captured by photo and recipes for the menu.
In practice
Results from our Success Stories.
5-star resort · 2 hotel bars
60%+
less stocktake time – from 6–8 down to 2–3 hours
“This app is brilliant because it motivates staff to do the stocktake again. What used to be a tedious task is now actually fun.”
Keven McFarland, Bar Manager, Schloss Elmau
Zur Success Story →Cocktail bar · Mandarin Oriental Munich
68%
less stocktake time
“You always have your entire portfolio right in front of you, and it's super easy to use.”
Dietmar Petri, Head Bartender, Ory Bar
Zur Success Story →GOP Varieté Theatre · Munich
6 bartenders
count in parallel across 3 areas – stocktake in max. 2.5 hours
“What I particularly like about BarBrain is that we need less time for it. Our cost of goods adds up again.”
Alfonso Taranto, Deputy Head of F&B, GOP Varieté Theatre Munich
Zur Success Story →Rollout
You do the setup together with our team during onboarding.
Free presentation using your product range. We clarify locations, outlets and POS.
You set up accounts per outlet, admin access, product catalogue and areas together with our team during onboarding.
The Enterprise plan includes a dedicated contact person, staff training and induction.
On request, we weigh your GN containers on site. This service has a one-off fee.
Pricing
The price depends on your number of products, team size and number of venues. The Enterprise plan is designed for groups.
Enterprise
from €99
per month and venue
✓Unlimited products
✓Unlimited users
✓Dedicated contact person
✓Staff training and induction
✓Unlimited stocktakes
Quote for your group
One quote for all locations
Each outlet is a separate venue with its own licence. In the demo we clarify outlets, areas and product range, and put together a quote for your entire group. Recipe management (€29 a month) and POS integration are available as add-ons.
Book a demo →Prices net, billed annually. Compare all plans →
FAQ
Anything else? In the demo we answer your questions using your own product range.
Yes. Each outlet has its own account with its own licence and its own stocktake. An admin login brings all accounts together, so you keep the overview across all outlets. The stocktakes themselves stay separate.
As areas within an outlet, for example hotel bar, restaurant, banqueting, breakfast buffet, housekeeping or main store. Stock value is calculated per area. You create areas once and can rename, duplicate or delete them at any time.
No. Staff use the basic functions. Managers see reports and purchase prices, admins have full access and create venues.
After each stocktake you export the results as an Excel file or download them from the web view. That's how Schloss Elmau passes its stock reports straight to controlling.
Yes. You photograph or upload the delivery note, the AI recognises the line items, and after checking you import the purchase with one click.
Yes. With the POS integration, sales are converted into target consumption via your recipes and compared with actual consumption from the stocktake (target-vs-actual comparison). The POS integration is available as an add-on; the public launch is planned from Q1 2027. We'll check which POS you use in the demo.
That depends on your product range and number of locations. Schloss Elmau set up BarBrain for two bars within one day, and the team was trained within a week.
The Enterprise plan starts at €99 per month and venue (net, billed annually). For multiple locations we'll put together a quote for you.
Inventory, recipes, goods receipt and POS – one system instead of four separate tools.
Trusted by over 1,000 venues in Germany, Austria and Switzerland
Free demo
Book a free demo – 30 minutes, no obligation. We'll show you BarBrain using your own product range.