Mistakes can happen during a stocktake, but with BarBrain they are quick and easy to fix. Here are the most common mistakes and how to fix them.
1. Stocktake in an area ended by accident
Problem:
An area was accidentally completed before all products were counted. For example, you forgot to count a bottle of wine and the area was already marked as done.
Solution:
- Reopen the area:
You can reopen the area at any time by selecting it in BarBrain.
There you can simply carry on counting and add the forgotten products.
- Report summary:
At the end of the stocktake, all areas are combined into one report, so no data is lost.
Tip: Check each area before you complete it to make sure all products have been counted.
2. Wrong quantity entered
Problem:
Instead of the actual quantity, e.g. 2 bottles, 20 bottles were entered by mistake. This can lead to incorrect calculations in the stocktake report.
Solution:
- Area not yet completed:
- Select the affected product in BarBrain and correct the quantity directly.
- Save the change so the correct quantity is included in the report.
- Area already completed:
- Open the stocktake report as an Excel file.
- Find the affected product and change the quantity in the Full unit („Ganze Einheit“) column.
- The total and calculations in the report update automatically, so the correction is visible immediately.
Tip: Note down any obvious mistakes straight away so you can correct them in the report right after the stocktake.
Summary and prevention
With BarBrain, you can fix stocktaking mistakes easily. Still, a few preventive measures help:
- Check all products before you complete an area.
- Take care when entering quantities.
- Use BarBrain's features to edit areas or products again if you spot a mistake.
Any other questions?
We're here to help with any stocktaking questions. Just email us at hello@barbrain.com – we're happy to help! 😊